Privacy Policy — Vaultern

1. Data We Collect

We collect information in two ways: data you provide voluntarily, and data collected automatically when you visit our site.

Contact form data: When you submit a message, we collect your name, email address, optional subject, and message content.
Analytics data: If you accept analytics cookies, we collect anonymized usage data such as pages visited, session duration, and general location (country/region level).
Technical data: Browser type, device type, and IP address may be logged temporarily for security and performance purposes.
Cookie preferences: Your consent choices are stored locally in your browser via localStorage.

2. How We Use Your Data

Responding to inquiries: Contact form submissions are used solely to respond to your message. We do not add you to any mailing lists without explicit consent.
Website improvement: Analytics data helps us understand which content is useful and how to improve the experience.
Security: Technical logs are used only to detect and address potential threats or errors.
Legal basis: Processing is based on legitimate interest (security, basic functionality) and consent (analytics, advertising cookies).

3. Data Sharing

We do not sell your personal data. We may share limited data with trusted third-party services that support the operation of this website:

Analytics providers: Such as Google Analytics, if analytics cookies are accepted. These providers process data under their own privacy terms and standard contractual clauses.
Hosting and infrastructure: Our web hosting provider may process request logs as part of normal server operations.
Legal obligations: We may disclose data if required by law, regulation, or valid legal process.

4. Data Retention

Contact form submissions are retained for as long as needed to address your inquiry and any follow-up, typically no longer than 24 months.
Analytics data is retained according to the settings of the analytics platform used, typically 14 months.
Server logs are typically overwritten within 30 days.

5. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Right of access: Request a copy of personal data we hold about you.
Right to rectification: Ask us to correct inaccurate or incomplete data.
Right to erasure: Request deletion of your personal data, subject to any legal retention obligations.
Right to data portability: Receive your data in a structured, machine-readable format.
Right to object: Object to processing based on legitimate interest.

To exercise any of these rights, please use the contact form.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: Avoid filling out contact forms, account registrations, or any data-submitting features. Disable cookies through your browser settings (see our Cookie Policy for more details). Contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us via our Contact page. We will process your request promptly.

6. Security Measures

All data transmission between your browser and our servers is encrypted via HTTPS/TLS.
Access to stored contact data is restricted to authorized team members only.
In the event of a data breach affecting your rights, we will notify you and relevant authorities as required by applicable law.

7. Changes to This Policy

We may update this Privacy Policy from time to time. The date at the top of this page reflects when it was last revised. Continued use of the website after changes are posted constitutes acceptance of the updated policy.